Company Compliance Services

Q: What is the minimum number of board meetings a company must hold each year?

A minimum of 4 board meetings per year with not more than 120 days between consecutive meetings. OPCs and small companies may hold 2 meetings per year with a minimum 90-day gap.

Q: What is DIR-3 KYC and what happens if it is not filed?

DIR-3 KYC is an annual filing for all DIN holders by 30 September. Non-filing deactivates the DIN. Reactivation requires a late fee of ₹5,000.

Q: What is Form MGT-14 and when must it be filed?

MGT-14 registers certain board and shareholder resolutions with the ROC within 30 days of passing. Non-filing attracts a penalty of ₹1 lakh on the company and ₹50,000 per officer in default.

Q: Which companies require a Secretarial Audit?

Listed companies; unlisted public companies with paid-up capital ₹50 crore+ or turnover ₹250 crore+; and subsidiaries of listed companies with paid-up capital ₹10 crore+. Reported in Form MR-3 by a PCS.

Q: What is the MSME Form 1 filing requirement?

Specified companies with outstanding payments to MSME suppliers beyond 45 days must file MSME Form 1 half-yearly (by 31 October and 30 April). Non-filing attracts a penalty of ₹25,000.

End-to-End Statutory Compliance for Private Limited, Public Limited, and Section 8 Companies

Every company registered under the Companies Act, 2013 has ongoing compliance obligations — both time-based and event-based — that must be met throughout the year. These range from board meeting requirements and statutory register maintenance to director KYC filings and secretarial compliance. Falling behind on any compliance obligation can attract penalties, director disqualification, and reputational harm.

Our company compliance services provide a structured, calendar-driven approach to corporate compliance — covering all mandatory filings, meeting requirements, register maintenance, and event-based obligations. This connects with our annual filings, auditor appointment, and change management services as part of a comprehensive compliance programme.

Our Compliance Services

Board Meeting Compliance

Preparation of board meeting notices, agendas, and minutes; tracking minimum meeting frequency (4 meetings per year); and maintaining proper board records as required under the Companies Act.

Statutory Register Maintenance

Maintenance of all statutory registers including Register of Members, Register of Directors, Register of Loans, Register of Charges, and other registers required under the Companies Act and its rules.

Director KYC Filing (DIR-3 KYC)

Annual DIR-3 KYC filing for all directors to keep their DIN active — mandatory for every director holding a DIN as of 31 March each year, to be filed by 30 September.

Compliance Calendar Management

Tracking of all due dates for ROC filings, board meetings, AGM, auditor appointment, and other statutory obligations — with advance reminders to prevent defaults.

Secretarial Compliance Report

Preparation of the Annual Secretarial Compliance Report for listed companies under SEBI LODR regulations, certifying compliance with all applicable SEBI regulations and circulars.

Event-Based Filings

Filing of all event-based forms — including changes in directors, registered office, share capital, charges, and other notifiable events — within prescribed timelines.

Key Company Compliance Requirements

Board of Directors must meet at least 4 times per year with not more than 120 days between two consecutive meetings
DIR-3 KYC must be filed by every director annually by 30 September to keep DIN active
All companies must maintain a registered office and notify any change within 30 days via INC-22
Companies must file MGT-14 within 30 days of passing certain board and special resolutions
A Secretarial Audit in Form MR-3 is mandatory for listed companies and certain class of unlisted public companies
Companies with net worth ₹500 crore+ or turnover ₹1,000 crore+ must spend 2% of average net profit on CSR activities
Every company must file MSME Form 1 half-yearly if outstanding dues to MSME suppliers exceed 45 days

Frequently Asked Questions

What is the minimum number of board meetings a company must hold each year?

Under Section 173 of the Companies Act, 2013, every company must hold a minimum of 4 board meetings in a year, with not more than 120 days between two consecutive meetings. The first board meeting must be held within 30 days of incorporation. OPCs, small companies, and dormant companies may hold only 2 board meetings per year — one in each half of the calendar year — with a gap of not less than 90 days between them.

What is DIR-3 KYC and what happens if it is not filed?

DIR-3 KYC is an annual filing required from every individual who holds a Director Identification Number (DIN) as of 31 March of the financial year, regardless of whether they are currently a director. It must be filed by 30 September. Failure to file DIR-3 KYC results in deactivation of the DIN, which prevents the director from participating in any company's filings until the KYC is completed with a late fee. The late fee for DIR-3 KYC is ₹5,000 per filing.

What is Form MGT-14 and when must it be filed?

Form MGT-14 is filed with the ROC to register resolutions and agreements passed by a company's board or shareholders. Under Section 117, certain resolutions — including special resolutions, resolutions for board borrowing powers, resolutions relating to appointment of managing directors, and others listed in Section 179(3) — must be filed in MGT-14 within 30 days of being passed. Failure to file attracts a penalty of ₹1 lakh on the company and ₹50,000 on every officer in default.

Which companies require a Secretarial Audit?

A Secretarial Audit conducted by a Company Secretary in Practice (PCS) and reported in Form MR-3 is mandatory for: listed companies; unlisted public companies with paid-up capital of ₹50 crore or more or turnover of ₹250 crore or more; and companies which are subsidiaries of listed companies with paid-up capital of ₹10 crore or more. The Secretarial Audit Report must be annexed to the company's Board's Report and is a public document.

What is the MSME Form 1 filing requirement?

Every specified company (companies with 10 or more employees or turnover above ₹2 crore) that receives goods or services from MSME suppliers must file MSME Form 1 on a half-yearly basis — for the periods April to September (due by 31 October) and October to March (due by 30 April). The form discloses the amount outstanding to MSME suppliers beyond 45 days and the reasons for the delay. Failure to file MSME Form 1 attracts a penalty of ₹25,000 on the company and its officers.