What documents are needed for registered office change?

Utility bill not older than 2 months, NOC from premises owner, rent or lease agreement, and board or special resolution approving the change.

Registered Office Change of Company

Q: What is the time limit for intimating MCA about a registered office change?

INC-22 must be filed within 30 days of the board resolution for same-city changes. Cross-state changes require INC-23 petition to the Regional Director before the change is effective.

Q: Is a special resolution required for all registered office changes?

No. Same-city changes need only a board resolution. Cross-city same-state and cross-state changes require a special resolution.

Q: Does changing the registered office state require amending the MOA?

Yes. The Situation Clause in the MOA mentions the state. A cross-state change requires MOA amendment approved by the Regional Director.

Q: How long does a cross-state registered office change take?

Typically 60 to 90 days, including the 21-day creditor objection period, INC-23 petition, Regional Director approval, and filing with the new state Registrar.

Legally Update Your Company's Registered Address with MCA — Within City, State, or Across States

The registered office of a company is its official legal address for all government correspondence, legal notices, and statutory filings. When a company moves its office, the Companies Act, 2013 mandates that the Registrar of Companies be notified within a prescribed time — failing which the company faces penalties and may have statutory notices sent to an outdated address.

The process and forms required for changing the registered office differ based on whether the change is within the same city, from one city to another within the same state, or from one state to another. Cross-state changes require additional approvals including a Regional Director order. We handle all categories of registered office change, ensuring MCA filings are completed on time and all government records reflect the correct address. This often goes hand-in-hand with MOA amendment for state changes and is part of the broader company compliance framework.

Our Registered Office Change Services

Within Same City/Town

Filing INC-22 with the RoC within 30 days of the board resolution approving the change of address within the same city.

Within Same State (Different RoC)

Filing INC-23 petition before the Regional Director for change of registered office from one RoC jurisdiction to another within the same state.

Cross-State Change

Preparing and filing the petition before the Regional Director for change of registered office from one state to another, including MOA amendment for state name change.

Board & Shareholder Approvals

Drafting board resolutions and special resolutions (where required) for the registered office change decision.

Address Proof Documentation

Collating and verifying required address proofs — utility bill, NOC from owner, and rent agreement — for MCA submission.

Post-Change Updates

Updating the new address with GST authorities, banks, income tax department, and other statutory bodies after MCA approval.

Types of Registered Office Change and Forms Required

Within same city/town: Board resolution + INC-22 within 30 days — simplest process
Same state, same RoC jurisdiction: Board resolution + INC-22 within 30 days
Same state, different RoC jurisdiction: Special resolution + INC-23 petition to Regional Director
Different state: Special resolution + INC-23 petition to Regional Director + MOA amendment
For cross-state changes, creditor objection period of 21 days must be given
MCA approval through Regional Director order is required before the change is effective for cross-RoC and cross-state changes

Frequently Asked Questions

What is the time limit for intimating MCA about a registered office change?

For changes within the same city or the same RoC jurisdiction, Form INC-22 must be filed with the Registrar within 30 days of the board resolution. For changes to a different RoC jurisdiction or a different state, the petition in Form INC-23 must be filed with the Regional Director and approval obtained before the change is reflected in MCA records.

Is a special resolution required for all registered office changes?

No. A change within the same city or town requires only a board resolution. A change from one city to another within the same state requires a special resolution. A change from one state to another also requires a special resolution and additionally an order from the Regional Director along with MOA amendment for the new state.

Does changing the registered office state require amending the MOA?

Yes. The state in which the registered office is located is mentioned in the Memorandum of Association under the Situation Clause. A cross-state registered office change therefore requires an amendment to the MOA, which must be approved by the Regional Director and filed with both the old and new state Registrars of Companies.

What documents are needed for the registered office change?

Required documents include a utility bill (electricity, gas, or telephone) not older than 2 months showing the new address, a No-Objection Certificate from the owner of the premises (if rented), a rent or lease agreement, and the board or special resolution approving the change. A declaration from a director confirming the change is also required.

How long does a cross-state registered office change take?

A cross-state change typically takes 60 to 90 days. This includes the 21-day creditor objection period after publication in newspapers, preparation and filing of the INC-23 petition, Regional Director hearing and approval, and subsequent filing with the new state Registrar of Companies. Processing times vary by regional office workload.